Fields Memorial School Parent Teacher Organization Bylaws
This organization shall be known as the Fields Memorial Parent Teacher Organization.
The purpose of this organization shall be to bring an association of parents and teachers into a relationship of mutual assistance and cooperation, and to promote the welfare of the children of the town of Bozrah by providing progressively better educational opportunity for all.
This organization shall be non-commercial, non-sectarian, and non-partisan. No commercial enterprise and no candidate shall be endorsed by it. The name of the organization and the names of its officers in their official capacities shall not be used in any connection with commercial concern or partisan interest, or for any purpose other than the regular work of the organization. This organization shall seek neither to direct the administrative activities of the school nor control their policies.
Any person interested in the objectives of the Fields Memorial Parent Teacher Organization, who is willing to uphold its basic policies and subscribe to its by-laws, may become a member upon payment of dues as hereinafter provided.
Article VElection of Officers
The following officers shall be elected annually by this organization: Chairperson, Vice-Chairperson, Secretary, Treasurer, Head Room Parent, Teacher Representative and standing committee Chairpersons. These officers shall be known collectively as the PTO Executive Board.
To serve as an officer of the PTO Executive Board, the individual must be a resident in the town of Bozrah and be a member in good standing, excluding the Teacher Representative, who need not be a resident of Bozrah. To serve as the Chairperson, Co-Chairperson or Treasurer, an individual must be a member in good standing of the PTO for at least one year.
Nominations of officers shall be made during the April-May period and recorded at the regular May PTO meeting. Officers for the following school year will be elected at the regular June PTO meeting. Notice shall be provided to each member prior to the meetings that nominations or elections will be in order. Vacancies in any officer position that may occur during the school year shall be filled by a PTO member who is recommended by the Executive Board and approved by a majority of the membership in attendance.
The following standing committees shall be established for the organization: Fundraising Committee, Refreshment Committee, Activities Committee, and School Improvement Committee. Each standing committee shall have a Chairperson who is an elected officer of the PTO Executive Board. Special committees may be established as necessary to accomplish the goals of the organization. Special committees may be established during regular PTO meetings based on a majority vote of the membership in attendance. Committee membership shall be open to all PTO members on a volunteer basis.
Article VIIDuties of Executive Board Members
Chairperson: It shall be the duty of the Chairperson to preside at all meetings and to prepare an agenda prior to each meeting. The Chairperson is also responsible for PTO public relations.
Vice-Chairperson: In absence of the Chairperson, the duties of the Chairperson shall be performed by the Vice-Chairperson.
Secretary: It shall be the duty of the Secretary to keep minutes of all meetings. The Secretary shall post said minutes two weeks prior to the next month’s meeting. Correspondence shall be perform by the Secretary when necessary.
Treasurer: The Treasurer shall receive and collect all money due the PTO and shall disburse funds of the organization in accordance with the budget adopted by the organization. The Treasurer shall keep accurate financial records, and report to the PTO on a monthly basis.
Head Room Parent: The Head Room Parent shall coordinate assignment of Room Parent and Assistant Room Parent for each classroom. The Head Room Parent shall chair the Refreshment Committee.
Teacher Representative: The Teacher Representative shall attend all monthly meetings. He/She shall serve as liaison between the PTO and teachers, to keep teachers notified of PTO happenings and to inform the PTO of the Teachers’ ideas and recommendations regarding the needs of the school and the students.
Fundraising Chairperson: The Fundraising Chairperson shall be responsible for planning, coordinating, and implementing fundraising events.
Activities Chairperson: The Activities Chairperson shall oversee student programs and events such as assemblies, book fairs, field day, and after school activities.
Refreshment Chairperson: The Refreshment Chairperson shall coordinate the refreshments for PTO and school wide activities.
School Improvement Chairperson: The School Improvement Chairperson shall be responsible for coordinating improvements to the school environment such as school decorations, bulletin boards, and capital improvements.
Meetings of this organization shall be held monthly or as otherwise designated by the Executive Board.
Order of Business Meetings:1. Call to order by Chairperson or presiding officer
2. Approval of minutes of previous meeting
3. Treasurer’s Report
5. Committee Reports
6. Board of Education Report
7. Superintendent / Principal Report
8. Teacher Representative Report
9. Unfinished Business
10. New Business
11. Anything for the Good of the Organization
Meetings shall be governed by Robert’s Rules of Order in cases not covered by these by-laws.
The Chairperson may take a roll call vote on any motion. At this time only paid up members as currently listed will be polled. A simple majority of these members will be necessary to pass the motion.
The regular, annual dues of the Fields Memorial Parent Teacher Organization shall be determined by the membership at the May meeting of the previous year. These dues are payable at the first meeting of the school year, Open House, or the first meeting attended by the individual.
The by-laws may be amended by a majority of members present at any regular meeting providing advance notice of two weeks has been given to the members prior to the meeting.
These by-laws were amended November 12, 2009
by the Fields Memorial School Parent Teacher Organization.PTO Minutes were first recorded on Wednesday, April 18, 1945.